Changes to the I-9 Form

It’s important for employers to produce accurate and up-to-date I-9 forms on new hires. This form is used to verify the eligibility of new hires to work in the United States. Some long awaited revisions have taken place and as of May 2013, old I-9 forms will not be accepted. To help ensure your business stays in compliance, you will find helpful tips and answers to common questions about the I-9 updates below.

Form I-9 Correction Notice Published*

On March 8, 2013, U.S. Citizenship and Immigration Services (USCIS) published a notice in the Federal Register announcing the recently revised Employment Eligibility Verification, Form I-9. USCIS announced in the DATES section of the notice that employers can no longer use prior versions of Form I-9 effective May 7, 2013. USCIS incorrectly described the effective date as being after May 7, 2013.

On April 9, 2013, USCIS published a correction notice in the Federal Register. This notice corrects the error and clarifies that employers may no longer use prior versions of the Form I-9 effective May 7, 2013.

*Source: U.S. Citizenship and Immigration Services website

Here are answers to a few common questions about the I-9 updates.

1. Employers do not have to refile I-9s for current employees. The one exception to this are foreign employees who only have temporary authorization to work in the U.S.. You will need to re-verify their eligibility using the new form.

2. You can acess the new form by visiting the USCIS website.  To order USCIS forms, employers can also call 1-800-870-3676 or visit www.uscis.gov/I-9Central

 

3. There are serious fines for not complying with USCIS’s directives. Employers who fail to verify their staff can face fines of up to $1100 per employee.

 

Check out this news brief from Breazale, Sachse, and Wilson, LLC law firm for a more in-depth look at the I-9 changes.

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About Pamiris, Inc.
Pamiris is an outsourced payroll, HR, and time tracking service provider with offices located in Portland, OR and Spokane, WA.

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